Posting Date
07/12/23$ads={1}
Application Deadline
07/17/23
Pay Range
Min - 1st Quartile - Mid - Max
$18.50 - $20.75 - $23.00 - $27.50
Job Type
Unclassified
Department
Sheriff
About the Position
The Office Assistant Specialized provides a wide variety of specialized clerical and administrative duties for the Food Services Division in the Maricopa County Sheriff’s Office. This role performs tasks that are are often complex or sensitive in nature and may be required to interpret operating procedures and policies of the work unit to food service staff.
About the Maricopa County Sheriff's Office
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO – become one with us!
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO – become one with us!
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education
- High school diploma or G.E.D.
Experience
- Two (2) years of experience performing office, administrative and clerical duties.
OR
Combined education and experience qualifications
- Other combinations of post-secondary education or experience may substitute for the minimum qualifications on a year for year basis.
Other requirements
- Must possess a valid Arizona driver’s license or have the ability to obtain by the time of hire.
- Training that may be provided on-the-job: FEMA NIMS – IS100 and 700; Safety; Payroll; PREA.
- Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.
Our Preferred Candidate has
- Experience working in a food services environment.
- Experience working in an administrative capacity in a law enforcement organization.
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Prepares, processes and reviews specialized paperwork, forms, letters, and memos for the Food Services Division; ensures accuracy and completeness.
- Handles vendor invoice payments.
- Creates, updates, and maintains moderately complex spreadsheets, databases, and reports (e.g., office budget, vehicle inventory, personnel lists, property inventory, personnel files); tracks and provides follow-up.
- Compiles monthly reports and records for Division expenditures.
- Maintains calendars and schedules activities.
- Provides administrative support with time entries into the Workday payroll system, prepares final timecard reports and overtime reports.
- Provides information, instruction, and assistance to employees, the public, and other agencies; responds to complaints.
- Trains and directs the workflow of Office Assistants in the Food Services Division.
- Inventories, orders, and stocks supplies.
- Attends meetings, documents information, generates reports, and distributes to appropriate personnel.
- Performs additional duties and projects as assigned.
Working Conditions
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work occurs primarily indoors in an office environment. Position requires working in proximity to and interaction with working inmates.
Work environment
- Indoors
- Rarely outdoors, in temperatures above 90 degrees or below 40 degrees.
- Conditions may rarely include chemicals/fumes, stairs or ladders, dim lighting, bright lighting.
Physical environment
- Sitting, standing, walking
- Driving a vehicle
- Speaking, hearing, seeing, reading
- Distinguishing colors
- Bending/kneeling, reaching, twisting
- Wearing protective gear
- Lifting floor to waist 20 lbs.
- Lifting waist to shoulder 20 lbs.
- Lifting should to overhead 20 lbs.
- Carrying 20 lbs. a distance of 50 feet
- Pushing/pulling 30 lbs. a distance of 50 feet
Social environment
- Interruptions, time pressures.
- High volume of work.
- Handling multiple or complicated tasks, unscheduled or frequently changing tasks.
- Decision making, accuracy, concentration/vigilance.
- Working in close physical proximity with others, teamwork, public contact.
- Conditions may rarely include emergencies, traumatic subject matter, dangerous environment, isolation.
Knowledge, Skills, and Abilities
Knowledge of
- Windows and Microsoft Office Suite applications.
- Structure and content of the English language including spelling, rules of composition, and grammar.
- Standard office practices, procedures, and data processing applications.
Skill in
- Using standard office equipment and software.
- Analyzing problems and developing effective solutions.
Ability to
- Communicate verbal and written information effectively for the needs of the audience.
- Interpret and explain rules and regulations.
- Establish and maintain effective working relationships.
- Work independently with minimal direction.
- Analyze problems, organize and prioritize work while meeting multiple deadlines.
- Direct the workflow of others and review work product when assigned.
SELECTION PROCEDURE:
The hiring authority will select the successful candidate based on departmental needs.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
Minimum Education
Maricopa County is an EEO/ADA Reasonable Accommodation
Employer.
Apply Now!
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